WHAT DO DISTRICTS GET BY ENROLLING IN TEXQUEST?
Public school districts and open enrollment charter schools have 24/7 access to resources from Gale/Cengage Learning, Britannica School, and Adam Matthew Digital. Starting June 15, 2016, participating districts will also have access to Britannica E-Stax, EBSCO Ebooks, Gale Science in Context, ProQuest SIRS Discoverer, and Teachingbooks.net.
WHICH GALE RESOURCES ARE INCLUDED IN TEXQUEST?
Academic OneFile, Educator’s Reference Complete, Gale Literary Sources, Gale Virtual Reference Library, General OneFile, GREENR, Health & Wellness Resource Center, InfoTrac Newsstand, Informe, Kids InfoBits, Literature Resource Center, LitFinder, National Geographic Kids, Opposing Viewpoints in Context, Research in Context, Science in Context, Scribner Writers Series, Student Resources in Context, and Twayne’s Authors Series.
WHICH ADAM MATTHEW DIGITAL RESOURCES ARE INCLUDED IN TEXQUEST?
The American West and American Indian Histories and Cultures
WHICH BRITANNICA SCHOOL RESOURCES ARE INCLUDED IN TEXQUEST?
Britannica Online School Edition, Britannica Spanish Reference Center, and Britannica E-Stax (ebooks)
WHICH EBSCO RESOURCES ARE INCLUDED IN TEXQUEST?
eBooks: K-8 Collection, High School Collection, Academic Collection, Business Collection, Education Collection, and History Collection
WHICH PROQUEST RESOURCES ARE INCLUDED IN TEXQUEST?
WHAT IS INCLUDED IN TEACHINGBOOKS.NET?
Literature resources for children's and young adult books, including Spanish language resources. (No eBooks included).
CAN WE SIGN UP AS A CAMPUS?
No. Participation in the TexQuest program is by district only.
WHAT IS THE COST TO MY DISTRICT?
Districts that participate in the program will be invoiced an annual participation fee. The State Fiscal Year 2017 participation fee is $0.25 per student based on enrollment data provided by TEA. Invoicing is handled by the Texas State Library and Archives Commission (TSLAC) annually.
WILL DISTRICTS NEED TO SIGN UP EACH YEAR FOR TEXQUEST?
No. If a district enrolled in TexQuest through ESC 20’s commitment system, it is automatically enrolled in any subsequent year of the TexQuest program.
NOTE: If your district previously participated in TexQuest, but lost access and has not participated in more than one fiscal year, please contact TSLAC's Accounting Department for instructions on how to renew participation.
WILL DISTRICTS NEED TO SIGN UP WHEN NEW RESOURCES ARE ADDED?
No. If a district enrolled in TexQuest and has paid its Current State Fiscal Year invoice, it is automatically enrolled in any additional TexQuest resources.
CAN DISTRICTS RECEIVE DISCOUNTS ON ADDITIONAL RESOURCES FROM TEXQUEST PROVIDERS?
For state-negotiated discounts for additional provider resources, please follow this link to the State Library and Archive Commission's K-12 Resource and Service page.
MY DISTRICT WAS DEACTIVATED; HOW DO WE RENEW PARTICIPATION?
If participation in TexQuest was due to non-payment, email the Texas State Library & Archives Commission (TSLAC) Accounting Department at AR@tsl.texas.gov. The TexQuest Support Center will inform the district contacts on file once TSLAC reactivates the account and access has been restored by all TexQuest providers.
HOW DO I UPDATE MY DISTRICT'S TEXQUEST CONTACTS (PRIMARY, LIBRARIAN, ACCOUNTING, CURRICULUM, TECHNOLOGY) AND DISTRICT'S ADDRESS?
Visit District Contact Updates and complete the form. Only complete the fields for those contacts that have changed.
If you do not know the contacts on file for your district, email the TexQuest Support Center.
THERE IS A NEW CAMPUS(ES) IN MY DISTRICT. WILL THEY AUTOMATICALLY BE INCLUDED IN TEXQUEST AND WHO DO I NOTIFY OF THESE CHANGES?
Yes. Since TexQuest participation is for the entire district, it includes all campuses in the district, including new campuses. If there is a new campus in your participating TexQuest district, please notify Liz Phillipi at TSLAC with: the new Campus Name and Campus TEA Number, as she will share this information with the TexQuest providers. If you do not know the new Campus’ TEA Number, look it up here. For a list of campuses in your district, look them up here.
WHAT IS THE TEXQUEST PARTICIPATION SUMMARY REPORT?
The TexQuest Participation Summary (TPS) Reports are reports that the Texas State Library and Archives Commission (TSLAC) generates for each participating TexQuest district that include the following information:
- Estimated Upcoming Fiscal Year Program Participation Fee
- Retail value of TexQuest resources (money district saves by participating in TexQuest)
- Statewide Participation Facts
- Information about NEW TexQuest resources (if any)
- Current Fiscal Year District Usage Statistics
- Help and Newsletter Information
TPS reports are emailed to District Primary and Librarian contacts in mid-May. For questions regarding the TexQuest Participation Summary report please contact Liz Philippi at email@example.com.
WHO DO I CONTACT FOR INFORMATION ON TEXQUEST INVOICING AND/OR PAYMENTS?
The Texas State Library & Archives Commission (TSLAC) administers the TexQuest program and is responsible for all matters pertaining to invoicing including:
- W-9 forms
- Sole source letters
- Amount due
- Purchase orders
- Participation Renewal
If you require information regarding any of the items above, please contact TSLAC's Accounting Department at AR@tsl.texas.gov, or 512-463-5512.
WHEN WILL MY DISTRICT BE INVOICED?
TSLAC'S State Fiscal Year 2018 invoicing timeline is as follows:
- May 26, 2017 - Spring TexQuest Participation Summary report sent to district Primary and Librarian contacts which includes the SFY 2018 Participation Fee Estimate for the invoice which will be sent in September 2017. For questions about the Participation Summary report please contact Liz Philippi at firstname.lastname@example.org.
- September 2017 – TSLAC SFY 2018 TexQuest Invoices are emailed to District Primary, Librarian, AND Accounting contacts. Payment is due in 60 days. (To ensure your district receives the invoice, please make sure your district's contacts are up-to-date by visiting District Contact Updates and completing the form. If you do not know the contacts on file for your district, email the TexQuest Support Center).
- November 2017 – Payment is due to TSLAC Accounting (TSLAC"s remittance address is provided below).
- December 2017 – First payment reminder email sent to Primary, Librarian, and Accounting Contacts for non-payment.
- January 3, 2018 – Second and final payment reminder email sent to Primary, Librarian, and Accounting Contacts for non-payment.
- January 16, 2018 - Districts that have not paid the SFY 2018 invoice will lose access to TexQuest resources. Notice is sent to Primary, Librarian, and Accounting Contacts.
WHAT IS TSLAC'S REMITTANCE ADDRESS FOR PURCHASE ORDERS AND PAYMENTS?
REMIT TO: Texas State Library and Archives Commission
PO Box 12516
Austin, TX 78711-2516
Federal Employer Identification Number: 74-6000126
HOW DOES MY DISTRICT SET UP TSLAC AS A VENDOR?
If your District purchasing office requires forms, such as a W-9 or sole source letter, please email email@example.com.
Many District Purchasing Offices ask for a Disclosure Form:
The Texas State Library and Archives Commission is a political subdivision of the state of Texas, and therefore not subject to the disclosure requirements of Chapter 176, Texas Local Government Code. Please refer to Texas Local Government Code, Title 5, Subtitle C, Chapter 176, Section 176.002 (b) (1).
WHAT IS THE TEXQUEST PROGRAM PARTICIPATION FEE?
The Legislative appropriation that funds TexQuest specifies that the Texas State Library and Archives Commission (TSLAC) collect $1.1 million in program participation fees from districts in each State Fiscal Year. The State Fiscal Year runs from September 1 – August 31. TSLAC worked with the K-12 Advisory Group, which is made up of school library professionals from all over Texas, to set the FY2018 annual program participation fee at 25 cents per student, based on district enrollment.
DOES THE SEPTEMBER PAYMENT COVER THE FOLLOWING SCHOOL YEAR?
Payment of the September 2017 invoice keeps Districts participating in the program for that State Fiscal Year - from September 1, 2017 – August 31, 2018.
HOW CAN I MAKE SURE MY DISTRICT HAS PAID THE INVOICE?
Communicate with your purchasing officials and District leadership. Emphasize the importance of providing ongoing access to this valuable statewide program, and how access to and use of TexQuest resources impact student achievement. Discuss with them your District’s usage and cost avoidance figures available at https://www.tsl.texas.gov/TexQuest%20Participation%20Summary%20Reports . Finally, check with TSLAC if you are unsure of your District’s payment status. Email AR@tsl.texas.gov. The TexQuest Support Center at ESC20 does not handle questions about invoicing or payments.
WHAT HAPPENS IF MY DISTRICT DOES NOT PAY THE INVOICE?
Districts that do not pay the September 2017 invoice will lose access to TexQuest resources on January 16, 2018. If a District loses access because of non-payment, access will be restored when the invoice is paid. The district contacts on file will be notified of the District’s re-activated status via an email from the TexQuest Support Center.
IF MY DISTRICT LOSES ACCESS, DO WE HAVE TO SIGN UP AGAIN?
No. To re-establish access to TexQuest resources, simply pay your district’s invoice. Contact TSLAC Accounting at AR@tsl.texas.gov if you need another copy of your invoice or if you have questions.
NOTE: If your district previously participated in TexQuest, but lost access and has not participated in more than one fiscal year, please contact TSLAC's Accounting Department for instructions on how to re-enroll.
IN CASE MY DISTRICT DOES NOT PAY, CAN MY CAMPUS CONTINUE TO PARTICIPATE?
Access to TexQuest is for District-level only. The resources are intended for K-12 students, and making them available to all students better prepares them for the next level of their education.
WHAT IF A DISTRICT SIGNS UP DURING THE SCHOOL YEAR?
If a District that has never participated in TexQuest signs up for TexQuest after January 30, they will gain access to TexQuest resources for the remainder of that Fiscal Year and be invoiced for the next Fiscal Year the following September.
WHAT WILL NEXT YEAR’S PARTICIPATION FEE BE?
The current program participation fee is 25 cents per student, based on District enrollment. Because the data from TEA for the 2017-18 (current) school year is not released until March, you will need to project the enrollment number based on district knowledge. The October 2017 enrollment figure will be used to calculate the September 2017 / FY 2018 invoice. For budgeting purposes the highest possible cost for TexQuest would be 28 cents per student, although we don’t anticipate an increase at this time this will help you determine how to budget for next year. TEA enrollment is found at http://mansfield.tea.state.tx.us/tea.askted.web/forms/home.aspx
CAN WE USE IMA FUNDS TO PAY FOR TEXQUEST?
According to TEA, the TexQuest participation fees are an allowable expense using IMA funds. The district enters TexQuest as supplemental resources and requests a disbursement to cover their initial payment of the TexQuest participation fee. Your district can use funds from other sources if it chooses. How your district funds TexQuest is a completely local decision.