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This is the "Program and Invoicing FAQs" page of the "TexQuest" guide.
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TexQuest  

Reliable online resources for Texas public schools provided with support from the Texas Legislature
Last Updated: Mar 24, 2017 URL: http://texquest.net/welcome Print Guide RSS Updates

Program and Invoicing FAQs Print Page
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Program FAQs

WHAT DO DISTRICTS GET BY ENROLLING IN TEXQUEST?
Public school districts and open enrollment charter schools have 24/7 access to resources from Gale/Cengage Learning, Britannica School,  and Adam Matthew Digital. Starting June 15, 2016, participating districts will also have access to Britannica E-Stax, EBSCO Ebooks, Gale Science in Context, ProQuest SIRS Discoverer, and Teachingbooks.net.


WHICH GALE RESOURCES ARE INCLUDED IN TEXQUEST?
Academic OneFile, Educator’s Reference Complete, Gale Literary Sources, Gale Virtual Reference Library, General OneFile, GREENR, Health & Wellness Resource Center, InfoTrac Newsstand, Informe, Kids InfoBits, Literature Resource Center, LitFinder, National Geographic Kids, Opposing Viewpoints in Context, Research in Context, Science in Context, Scribner Writers Series, Student Resources in Context, and Twayne’s Authors Series.  


WHICH ADAM MATTHEW DIGITAL RESOURCES ARE INCLUDED IN TEXQUEST?
The American West and American Indian Histories and Cultures


WHICH BRITANNICA SCHOOL RESOURCES ARE INCLUDED IN TEXQUEST?
Britannica Online School Edition, Britannica Spanish Reference Center, and Britannica E-Stax (ebooks)


WHICH EBSCO RESOURCES ARE INCLUDED IN TEXQUEST?
eBooks: K-8 Collection, High School Collection, Academic Collection, Business Collection, Education Collection, and History Collection


WHICH PROQUEST RESOURCES ARE INCLUDED IN TEXQUEST?
SIRS Discoverer


WHAT IS IN TEACHINGBOOKS.NET? 
Literature resources for children's and young adult books, including Spanish language resources. (No eBooks included).


CAN WE SIGN UP AS A CAMPUS?
No. Participation in the TexQuest program is by district only.


WHAT IS THE COST TO MY DISTRICT?
Districts that participate in the program will be invoiced an annual participation fee. The State Fiscal Year 2017 participation fee is $0.25 per student based on enrollment data provided by TEA. Invoicing is handled by the Texas State Library and Archives Commission (TSLAC) annually.


WILL DISTRICTS NEED TO SIGN UP EACH YEAR FOR TEXQUEST?
No. If a district enrolled in TexQuest through ESC 20’s commitment system, it is automatically enrolled in any subsequent year of the TexQuest program.


WILL DISTRICTS NEED TO SIGN UP WHEN NEW RESOURCES ARE ADDED?
No. If a district enrolled in TexQuest and has paid its Current State Fiscal Year invoice, it is automatically enrolled in any additional TexQuest resources. 


CAN DISTRICTS RECEIVE DISCOUNTS ON ADDITIONAL RESOURCES FROM TEXQUEST PROVIDERS?

For state-negotiated discounts for additional provider resources, please follow this link to the State Library and Archive Commission's K-12 Resource and Service page.

      
     

    Invoicing FAQs

    WHO DO I CONTACT FOR INFORMATION ON TEXQUEST INVOICING AND/OR PAYMENTS?
    The Texas State Library & Archives Commission (TSLAC) administers the TexQuest program and is responsible for all matters pertaining to invoicing including:

    • Quotes
    • Invoices
    • W-9 forms
    • Sole source letters
    • Amount due
    • Purchase orders
    • Payments

    If you require information regarding any of the items above, please contact TSLAC's Accounting Department at AR@tsl.texas.gov, or 512-463-5512.


    STATE FISCAL YEAR 2017 INVOICING TIMELINE

    The invoicing timeline is as follows: 

    • May 16, 2016 - Spring TPS report sent to district Primary and Librarian contacts which includes the SFY 2017 Participation Fee Estimate for the invoice which is sent in September 2016.
    • September 6, 2016 – TSLAC SFY 2017 TexQuest Invoices are emailed to District Primary AND Accounting contacts. Payment is due in 60 days.
    • November 7, 2016 – Payment is due to TSLAC Accounting.
    • December 7, 2016 – First reminder sent to Primary Contact and Accounting Contact for non - payment.
    • January 4, 2017 – Second and final reminder sent to Primary Contact and Accounting Contact for non - payment.
    • January 17, 2017 - Districts that have not paid the SFY 2017 invoice will lose access to TexQuest resources. Notice is sent to Primary Contact, Librarian Contact, and Accounting Contact.

    Texas State Library and Archives Invoicing FAQs


    WHAT IS THE TEXQUEST PROGRAM PARTICIPATION FEE?
    The Legislative appropriation that funds TexQuest specifies that the Texas State Library and Archives Commission (TSLAC) collect $1.1 million in program participation fees from districts in each State Fiscal Year. The State Fiscal Year runs from September 1 – August 31. TSLAC worked with the K-12 Advisory Group, which is made up of school library professionals from all over Texas, to set the FY2017 annual program participation fee at 25 cents per student, based on district enrollment.


    DOES THE SEPTEMBER PAYMENT COVER THE FOLLOWING SCHOOL YEAR?
    Payment of the September 2016 invoice keeps Districts participating in the program for that State Fiscal Year - from September 1, 2016 – August 31, 2017.


    HOW CAN I MAKE SURE MY DISTRICT HAS PAID THE INVOICE?
    Communicate with your purchasing officials and District leadership. Emphasize the importance of providing ongoing access to this valuable statewide program, and how access to and use of TexQuest resources impact student achievement. Discuss with them your District’s usage and cost avoidance figures available at https://www.tsl.texas.gov/TexQuest%20Participation%20Summary%20Reports . Finally, check with TSLAC if you are unsure of your District’s payment status. Email AR@tsl.texas.gov. The TexQuest Support Center at ESC20 does not handle questions about invoicing or payments.


    WHAT HAPPENS IF MY DISTRICT DOES NOT PAY THE INVOICE?
    Districts that do not pay the September 2016 invoice will lose access to TexQuest resources on January 17, 2017. If a District loses access because of non-payment, access will be restored when the invoice is paid. The Primary District Contact will be notified of the District’s re-activated status via an email from the TexQuest Support Center.


    IF MY DISTRICT LOSES ACCESS, DO WE HAVE TO SIGN UP AGAIN?
    No. To re-establish access to TexQuest resources, simply pay your district’s invoice. Contact TSLAC accounting at AR@tsl.texas.gov if you need another copy of your invoice or if you have questions.


    IN CASE MY DISTRICT DOES NOT PAY, CAN MY CAMPUS CONTINUE TO PARTICIPATE?
    Access to TexQuest is for District-level only. The resources are intended for K-12 students, and making them available to all students better prepares them for the next level of their education.


    WHAT IF A DISTRICT SIGNS UP DURING THE SCHOOL YEAR?
    If a District that has never participated in TexQuest signs up for TexQuest after January 30, they will gain access to TexQuest resources for the remainder of that Fiscal Year and be invoiced for the next Fiscal Year the following September. 


    WHAT WILL NEXT YEAR’S PARTICIPATION FEE BE?
    The current program participation fee is 25 cents per student, based on District enrollment.  Because the data from TEA for the 2016-17(current) school year is not released until March, you will need to project the enrollment number based on district knowledge. The October 2016 enrollment figure will be used to calculate the September 2017 / FY 2018 invoice. For budgeting purposes the highest possible cost for TexQuest would be 28 cents per student, although we don’t anticipate an increase at this time this will help you determine how to budget for next year. TEA enrollment is found at http://mansfield.tea.state.tx.us/tea.askted.web/forms/home.aspx 


    HOW DOES MY DISTRICT SET UP TSLAC AS A VENDOR?
    If your District purchasing office requires forms, such as a W-9 or sole source letter, please email ar@tsl.texas.gov.

    Many District Purchasing Offices ask for a Disclosure Form:
    The Texas State Library and Archives Commission is a political subdivision of the state of Texas, and therefore not subject to the disclosure requirements of Chapter 176, Texas Local Government Code.  Please refer to Texas Local Government Code, Title 5, Subtitle C, Chapter 176, Section 176.002 (b) (1).


    WHAT IS TSLAC'S REMITTANCE ADDRESS FOR PURCHASE ORDERS AND PAYMENTS?

    REMIT TO:  Texas State Library and Archives Commission
                         Accounting Department
                         PO Box 12516
                         Austin, TX 78711-2516

    Federal Employer Identification Number: 74-6000126


    CAN WE USE IMA FUNDS TO PAY FOR TEXQUEST?
    According to TEA, the TexQuest participation fees are an allowable expense using IMA funds.  The district enters TexQuest as supplemental resources and requests a disbursement to cover their initial payment of the TexQuest participation fee. Your district can use funds from other sources if it chooses. How your district funds TexQuest is a completely local decision.

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