WHAT IS THE TEXQUEST PROGRAM PARTICIPATION FEE FOR 2019-2020?
The Texas State Library & Archives Commission (TSLAC) worked with the K-12 Advisory Group, which is comprised of school library professionals from all over Texas, to set the FY 2020 annual program participation fee at 27 cents per student, based on district enrollment. The October 2018 enrollment figure will be used to calculate the FY 2020 invoice. TEA district enrollment is found on AskTED.
The Legislative appropriation that funds TexQuest specifies that TSLAC collect $1.1 million in program participation fees from districts in each State Fiscal Year. The State Fiscal Year runs from September 1 – August 31.
HOW MUCH SHOULD MY DISTRICT BUDGET FOR NEXT YEAR'S PARTICIPATION FEE?
At this time we are unsure if there will be an increase – more than the current 27 cents per student – but it is always safe to overestimate, by approximately 2 cents, instead of underestimate the cost.
DOES THE SEPTEMBER PAYMENT COVER THE FOLLOWING SCHOOL YEAR?
Payment of the September 2019 invoice (SFY 2020) keeps Districts participating in the program for that State Fiscal Year - from September 1, 2019 – August 31, 2020.
WHAT IF A DISTRICT SIGNS UP DURING THE SCHOOL YEAR?
If a District that has never participated in TexQuest signs up for TexQuest after January 31, they will gain access to TexQuest resources for the remainder of that Fiscal Year and be invoiced for the next Fiscal Year the following September.
HOW CAN I MAKE SURE MY DISTRICT HAS PAID THE INVOICE?
Communicate with your purchasing officials and District leadership. Emphasize the importance of providing ongoing access to this valuable statewide program, and how access to and use of TexQuest resources impact student achievement. Discuss with them your District’s usage and cost avoidance figures available athttps://www.tsl.texas.gov/TexQuest%20Participation%20Summary%20Reports . Finally, check with TSLAC if you are unsure of your District’s payment status. Email AR@tsl.texas.gov.The TexQuest Support Center at ESC 20 does not handle questions about invoicing or payments.
CAN WE USE TIMA (Technology and Instructional Materials Allotment) FUNDS TO PAY FOR TEXQUEST?
According to TEA, the TexQuest participation fees are an allowable expense using TIMA (Technology and Instructional Materials Allotment)) funds. The district enters TexQuest as an instructional resource and requests a disbursement to cover the TexQuest participation fee. Your district can use funds from other sources if it chooses. How your district funds TexQuest is a local decision.